Tuesday, June 1, 2010

Setting Rules In Outlook

Are you overwhelmed by the number of e-mail messages in your Inbox? Instead of constantly organizing an ever-growing number of messages manually, use the Rules Wizard to help you automatically process and organize your messages. After you use the Rules Wizard to create a rule, Outlook applies it when messages arrive in your Inbox, or when you send a message.

What is a rule?

In Microsoft Outlook, a rule is a set of conditions, actions, and exceptions that processes and organizes messages automatically and that is triggered by an event.
Think of the relationship between the event, condition, action, and exception this way:
  • An event triggers the rule. For example, you can select Check messages when they arrive as the event.
  • A condition specifies the messages that the rule will apply to. For example, you can select sent only to me or where my name is in the Cc box as conditions. You can select one or many conditions. If you do not select any conditions, it is the same as selecting all conditions.
  • An action specifies what should be done with qualifying messages. You can select one, many, or no actions. For example, you can select delete it if you do not want to read messages that have the word "jokes" in the Subject line.
  • An exception specifies which messages will not be affected by the rule. You can select, one, many, or no exceptions. A rule is not applied to a message if any one of the exceptions you specify is met. For example, you can delete all messages with the word "jokes" in the Subject line, except those from your cousin (whose jokes you like).

What can I use rules for?

You can automatically:
  • Move messages to a particular folder based on who sent them.
  • Move certain kinds of messages, such as Out of Office messages, to another folder.
  • Delete messages in a conversation.
  • Flag messages from a particular person.
  • Set up a notification, such as a message or a sound, when important messages arrive.
  • Redirect a message to a person or to a distribution list.
  • Ask the server to automatically reply to a certain type of message by using a message you've created.
  • Assign categories to messages you send based on the contents of the messages.
  • Delay delivery of messages by a specified amount of time.
  • Start a program.

How can I make rules run more smoothly?

Order the sequence in which your rules operate

  • Order your rules with the following in mind: Rules running on the server, such as Microsoft Exchange Server, always operate first, followed by those running in Outlook on your computer.
  • Within these two categories, you can change the order in which your rules operate by moving them up or down in the Apply rules in the following order list in the Rules Wizard. Just select a rule, and then click Move Up or Move Down.
  • To apply rules only to the messages on your computer, select on this machine only as a condition.
  • To avoid multiple rules operating on the same message, especially if you don't want the bottom-most rule to prevail when multiple rules apply, select stop processing more rules as an action.

Avoid inadvertent errors when you create rules

  • To avoid mistyping, create rules based on a message. Open a message, and then on the Actions menu, click Create Rule. Many conditions and exceptions are filled in for you.
  • To test newly created rules, select Run this rule now on messages already in "Inbox".
  • To back up your rules by exporting them to an .rwz file, in the Rules Wizard dialog box (Tools menu, Rules Wizard command), click Options, and then click Export Rules. You can even import this file to another computer or to a laptop, so you don't have to recreate your rules and risk introducing errors in the process.

Speed up processing your rules

  • Avoid conditions and exceptions that search for words in the message body. Unless your e-mail messages are short, this search could take a long time.
  • Select with specific words in recipient's address or with specific words in sender's address as a condition instead of sent to people or distribution list or from people or distribution list. Searching for a specific name or word in the To or From field is faster than searching through distribution lists.
  • http://office.microsoft.com/en-us/outlook/HA010173281033.aspx 
  • 06/01/10
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Fast User Switching in Windows XP

In Microsoft Windows XP, if you enable the Fast User Switching feature, multiple user accounts can log on to a computer simultaneously. This article describes how to enable and use this feature. With Fast User Switching, users can switch sessions without closing Windows, programs, and so forth. For example, User A is logged on and is browsing the Internet, User B wants to log on to their user account and check their e-mail account. User A can leave their programs running while User B logs on and checks their e-mail account. User A can then return to their session where their programs would still be running.

Fast User Switching is enabled by default in Windows XP Home Edition and Professional on computers with more than 64 megabytes (MB) of RAM. However, Fast User Switching is not available on Windows XP Professional-based computers that are part of a domain network.



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Enable or Disable Fast User Switching

Note: To enable Fast User Switching, you must also enable the Use the Welcome screen option. This feature cannot be used if your computer is a member of a domain. To enable Fast User Switching:
  1. Log on to the computer as an administrator.
  2. Click Start, click Control Panel, and then click User Accounts.
  3. Click Change the way users log on or off.
  4. If it is not already selected, click to select the Use the Welcome screen check box.

    NOTE: The Use Fast User Switching check box is unavailable until you click to select the Use the Welcome screen check box.
  5. Click to select the Use Fast User Switching check box, and then click Apply Options. Quit the User Accounts tool.

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Switch Users From the Task Manager

When a user initiates the Switch User option, the computer returns to the Welcome screen. The current user's session remains active and another user can now log on and use the computer. You can initiate the Switch User command in any of the following ways:
  • Click Start, click Log off, and then click Switch User.
  • Open Task Manager (CTRL+ALT+DELETE), and then click Switch User on the Shut Down menu.
  • Hold down the Windows key, and then press the L key).

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Switch Users From the Standard Logon Screen

  1. Click Start, click Log Off, and then click Switch User. The Windows XP logon screen appears and displays the number of running programs for each user under that user name.
  2. Click the user that you want to switch to.
  3. Type your password, and then click the arrow button to log on to the computer.

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Manage Other User Sessions

With administrative privileges you can log other users off from the computer, which frees up system resources, and you can send them a message from your session. To do this:
  1. Open Task Manager (CTRL+ALT+DELETE).
  2. On the Users tab, click the name of the user that you would like to log off or send a message to.
  3. Click Logoff to log the user off from the computer, or click Send Message to send the user a message.

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Troubleshooting

Fast User Switching cannot be used when Offline Files are enabled. When you attempt to enable Fast User Switching, you may receive the following error message when you click Change the way users log on or off:
Fast User Switching cannot be used because Offline Files is currently enabled.
To make changes to Offline Files, click OK.
To resolve this issue, disable Offline Files:
  1. When you receive the preceding error message, click OK. The Offline Files Settings dialog box appears.
  2. Click to clear the Enable Offline Files check box, and then click OK.

    NOTE: You will no longer be able to work with files and programs that are stored on the network when you are not connected to the network.
Your computer may run slower than you expect. If you leave many programs running when you switch users, you may notice that your computer runs slower than usual. To resolve this issue, quit some programs before you switch users.

Other users can turn off the computer while programs remain open. When you switch users, another user can turn off the computer. If a logged on user has programs running, they will be closed when the computer is shut down, and this may result in data loss. To prevent this, save your work before you switch users.
http://support.microsoft.com/kb/279765
06/1/10
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Saturday, May 29, 2010

Visio 2010

Microsoft Visio (pronounced VIH-zee-oh), marketed as Microsoft Office Visio, is a diagramming program for Microsoft Windows that uses vector graphics to create diagrams. It is currently available in two editions: Standard and Professional. The current version is Microsoft Office Visio 2007 for Windows. In late 2009, Microsoft released the beta version of Microsoft Visio 2010. Unlike the core Office 2007 applications, Microsoft Visio 2007 does not feature the Ribbon user interface. However the ribbon will appear in Microsoft Visio 2010. No version of Visio exists for the Mac OS X or Linux operating systems, although other diagramming programs exist for those systems.
The Standard and Professional editions both share the same interface, but the latter has additional templates for more advanced diagrams and layouts as well as unique functionality that makes it easy for users to connect their diagrams to a number of data sources and display the information graphically.[1][2]
Microsoft acquired Visio Corporation in 2000. Visio 2007 was released on November 30 2006. Also released alongside version 2002 were Enterprise Network Tools, an add-on product enabling automated network and directory services diagramming, and the Visio Network Center, a Web site where users could locate the latest network documentation content and exact-replica network equipment shapes from 500 leading manufacturers.[3] The former has been discontinued, while the latter's shape-finding features are now integrated into the program itself.[4]

Contents

[hide]

[edit] Versions

Visio began as a standalone product produced by the Visio Corporation; as of Visio 2000, Microsoft acquired it and branded it as a Microsoft Office application, like Microsoft Project; however, it has never been included in any of the Office suites. Microsoft included a Visio for Enterprise Architects edition with some editions of Visual Studio .NET 2003 and Visual Studio 2005.[5]
  • Visio 1.0 (Standard, Lite, Home).
  • Visio 2.0
  • Visio 3.0
  • Visio 4.0 (Standard, Technical)
  • Visio 4.1 (Standard, Technical)
  • Visio 4.5 (Standard, Professional, Technical)
  • Visio 5.0 (Standard, Professional, Technical)
  • Visio 2000 (6.0; Standard, Professional, Technical, Enterprise), later updated to SP-1 and Microsoft branding after Visio Corporation's acquisition
  • Visio 2002 (10.0; Standard, Professional)
  • Visio Enterprise Network Tools, Visio Network Center
  • Visio for Enterprise Architects 2003 (VEA 2003) (based on Visio 2002 and included with Visual Studio .NET 2003 Enterprise Architect)
  • Office Visio 2003 (11.0; Standard, Professional)
  • Office Visio for Enterprise Architects 2005 (VEA 2005) (based on Visio 2003 and included with Visual Studio 2005 Team Suite and Team Architect editions)
  • Office Visio 2007 (12.0; Standard, Professional).
  • Office Visio 2010 (14.0; Standard, Professional, Premium - Upcoming Version, currently released to manufacturing)
Note: There are no Visio versions 7, 8, or 9, because after Microsoft acquired and branded Visio as a Microsoft Office product, the Visio version numbers followed the Office version numbers.

[edit] Native File formats

  • VSD - Diagram
  • VSS - Stencil
  • VST - Template
  • VSW - Web Drawing (Office Visio 2010)
  • VDX - Visio XML Diagram
  • VSX - Visio XML Stencil
  • VTX - Visio XML Template
  • VSL - Visio add-on

[edit] See also

[edit] References

  1. ^ "A comparison of Visio Standard and Visio Professional". Microsoft. http://support.microsoft.com/kb/896660. 
  2. ^ "Visio 2007 Edition Comparison". Microsoft. http://office.microsoft.com/en-us/visio/FX101757911033.aspx. 
  3. ^ "Press release". Microsoft. 2001-05-01. http://www.microsoft.com/presspass/press/2001/may01/05-07networkpr.mspx. 
  4. ^ "Outils de réseau Visio Enterprise produit abandonné". Microsoft. http://support.microsoft.com/kb/327399. 
  5. ^ "History of Visio". MVPS. http://visio.mvps.org/History.htm. 

[edit] Further reading

  • Parker, David J (2007). Visualizing Information with Microsoft Office Visio 2007. McGraw-Hill. ISBN 0-07-148261-X. 

[edit] External links

[hide]
v • d • e
Microsoft Office

Office suites
Windows
95 · 97 · 2000 · XP · 2003 · 2007 · 2010

Mac OS/Mac OS X
98 · 2001 · X · 2004 · 2008 · 2011 (upcoming)

Applications
Desktop

Server

Online

Mobile

Office tools

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Related

Technologies
05/29/10
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SharePoint Server 2010

Microsoft SharePoint, also known as Microsoft SharePoint Products and Technologies, is a content management system with integrated search functionality developed by Microsoft that allows users to work in a web-based collaborative environment. Microsoft provides certain built-in functionality, and third-party developers can also develop custom modifications to extend functionality.
In other words, SharePoint is a Microsoft product that manages the tasks and information of an organization with respect to their hierarchy levels.
SharePoint is a collection of products and software elements that includes, among a growing selection of components, web browser-based collaboration functions, process management modules, search modules, and a document-management platform.[1] SharePoint can be used to host web sites that access shared workspaces, information stores and documents, as well as host-defined applications such as wikis and blogs. All users can manipulate proprietary controls called "web parts" or interact with pieces of content such as lists and document libraries.
Microsoft Office SharePoint Designer, a freeware[2] editor to help administrators develop and customize SharePoint solutions, is also in the SharePoint family.
Previous versions of elements of this software used different names such as "SharePoint Portal Server 2003" and "SharePoint Team Services" but are also referred to as SharePoint or SharePoint Technologies. Since the beginning, when the SharePoint initiative was collectively called Tahoe, SharePoint development has been a mixed bag of products and technologies and includes the now defunct Site Server 3.0.
SharePoint, as a collection of technologies, is not intended to simply replace a full file server or to be a single use solution. Instead, it is geared and positioned to play various roles in the business and enterprise environment. Microsoft markets these vectors as Collaboration, Processes, and People.
The SharePoint user interface is a web interface accessed through a browser. While all browsers are supported, only Internet Explorer, which Microsoft designates as a "Level 1" browser, is fully integrated and able to utilize the full functionality of a SharePoint Solution.[3]
SharePoint sites are functionally ASP.NET 2.0 web applications, which are served using IIS and use a SQL Server database as a data storage back end. All site content data, such as items in document libraries and lists, are stored within an SQL database named by default as "WSS_Content_[ID]".

Contents

[hide]

[edit] Microsoft Search Server (MSS)

Microsoft Search Server (MSS), an enterprise search platform from Microsoft, builds on the search capabilities of Microsoft Office SharePoint Server (MOSS).[4] MSS shares its architectural underpinnings with the Windows Search platform for both the querying engine and the indexer. MOSS search provides the ability to search metadata attached to documents.
Microsoft has made Microsoft Search Server available as Search Server 2008, released March 2008. A free version, Search Server 2008 Express, is also available. The express edition features the same feature set as the commercial edition, including no limitation on the number of files indexed. However, it is limited to a stand-alone installation and cannot be scaled out to a cluster.[5]. Various plugins for indexing third-party files, for example Adobe's Acrobat (pdf) files, are available.

[edit] Microsoft SharePoint 2010

Described by Microsoft as the "Business Collaboration Platform for the Enterprise and the Web"[6], Microsoft SharePoint 2010 promises to deliver numerous benefits over its predecessor. SharePoint 2010 was released to manufacturing (RTM) on April 17, 2010[7].
Feature highlights include[8]
  • New user interface, including the new Office Ribbon.
  • Web Edit, allowing easy customization of a site.
  • Silverlight Web Part, allowing rapid integration of rich Silverlight applications.
  • Rich Theming, allowing simplified skinning of a SharePoint 2010 site
  • Multiple browser support, including Internet Explorer, Firefox and Safari amongst others.
  • Enterprise Metadata Management ("SharePoint taxonomy"), which enables a centralized taxonomy
  • Will come in two editions: SharePoint Foundation Server and SharePoint Server 2010
There is also a collection of other new features relevant to IT Professionals[9], Developers[10] and Partners[11].
Here are some key points to think about in terms of upgrading to SharePoint 2010[12] SharePoint 2010 is 64-bit only, so companies may need to upgrade server hardware. SharePoint 2010 does not support Internet Explorer 6. And to get the full functionality companies need to be running the latest versions of other Microsoft products, including Windows Server 2008 R2 and Office 2010.

[edit] Microsoft Office SharePoint Designer

 This section does not cite any references or sources.
Please help improve this article by adding citations to reliable sources. Unsourced material may be challenged and removed. (February 2010)
Acap.svg This section may require copy-editing.
The WYSIWYG (X)HTML editor Microsoft Office SharePoint Designer 2010 primarily targets the design of SharePoint sites and end-user workflows for SharePoint Server and SharePoint foundation sites. It is the successor to SharePoint Designer 2007. It is the general web designing sibling of Microsoft's Visual Studio 2010 IDE. SharePoint Designer 2010 represents the next-generation replacement for SharePoint Designer 2007.
Through a next-generation family of data controls (like the DataView WebPart), XSLT / XPath, External lists. SharePoint Designer enables developers to manipulate data from SharePoint or external sources (such as Microsoft SQL Server) without coding directly against the .NET Framework.
SharePoint Designer 2010 is not compatible with SharePoint 2007.
In December 2006 for Office 2007, SharePoint Designer and Expression Web replaced FrontPage as web design tools in the Office family.

[edit] Industry analyst assessments

Evaluations of SharePoint by industry analysts have varied. In late 2008, the Gartner Group put SharePoint in the "leaders" quadrant in three of its Magic Quadrants (for Search, Portals, and enterprise content management).[13]

[edit] Integration with developer tools

SharePoint is often criticized for its lack of well-integrated tools for developers and its complex customized software architecture that differs significantly from those of other ASP.NET-based web applications.[14][15][16][17] Therefore, Microsoft announced significantly improved support in the upcoming version of Microsoft Visual Studio to improve the developer experience.[18]

[edit] See also

[edit] References

  1. ^ http://office.microsoft.com/en-us/sharepointtechnology/FX101758691033.aspx?ofcresset=1
  2. ^ http://www.microsoft.com/downloads/details.aspx?FamilyID=baa3ad86-bfc1-4bd4-9812-d9e710d44f42&displaylang=en
  3. ^ http://technet.microsoft.com/en-us/library/cc263526.aspx
  4. ^ Kanaracus, Chris (2007-11-06). "Microsoft Unveils Enterprise Search Products". The New York Times. http://www.nytimes.com/idg/IDG_002570DE00740E180025738A006D9567.html?ref=technology. Retrieved 2007-11-08. 
  5. ^ "Microsoft Gives Away Search Server 2008". http://rcpmag.com/news/article.aspx?editorialsid=9224. Retrieved 2007-11-08. 
  6. ^ Microsoft SharePoint 2010 Site 2009 Microsoft Corporation
  7. ^ [1]SharePoint Team Blog
  8. ^ Microsoft SharePoint 2010 Feature Highlights 2009 Microsoft Corporation
  9. ^ SharePoint 2010 Benefits for IT Professionals 2009 Microsoft Corporation
  10. ^ SharePoint 2010 Benefits for Developers 2009 Microsoft Corporation
  11. ^ SharePoint 2010 Benefits for Partners 2009 Microsoft Corporation
  12. ^ [2]
  13. ^ "Gartner “SharePoint Related” Magic Quadrants Updated for 2008". http://blogs.msdn.com/modonovan/archive/2008/10/07/gartner-magic-quadrants-updated-for-2008-sharepoint-related.aspx. Retrieved 2009-02-03. 
  14. ^ "Sharepoint is not a good development platform". http://codebetter.com/blogs/jeffrey.palermo/archive/2007/09/13/sharepoint-is-not-a-good-development-platform.aspx. Retrieved 2009-02-18. 
  15. ^ "What SharePoint can learn from Sitecore as web development platform". http://jgnk.spaces.live.com/blog/cns!457F4BDBA1A371A5!271.entry. Retrieved 2009-02-18. 
  16. ^ "How ASP.NET developer have to adjust to work with SharePoint". http://reddevnews.com/features/article.aspx?editorialsid=2634&rss=1. Retrieved 2009-04-07. 
  17. ^ "How MOSS Can Help Improve Business Processes – ‘’CMS Wire’’". http://www.cmswire.com/cms/enterprise-cms/how-moss-can-help-improve-business-processes-003996.php. Retrieved 2009-02-23. 
  18. ^ "SharePoint Development Improves in Visual Studio 2010". http://www.infoq.com/news/2008/11/wss_vs2010. Retrieved 2009-02-18. 

[edit] External links

[hide]
v • d • e
Microsoft Office

Office suites
Windows
95 · 97 · 2000 · XP · 2003 · 2007 · 2010

Mac OS/Mac OS X
98 · 2001 · X · 2004 · 2008 · 2011 (upcoming)

Applications
Desktop

Server

Online

Mobile

Office tools

Discontinued

Related
Microsoft Works · MapPoint · Microsoft SharePoint · Windows SharePoint Server

Technologies
05/29/10
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